Invoices, payments, credit memos, and refund checks (If not linked to each other).Payroll Transactions (If the data is before the last day of the year or unreviewed W2 of an employee).It does work sometimes however, you can repair the damage by restoring the backup of the company file or just create a new one.Īs we mentioned that it doesn’t remove some transactions in the second point, here is a list of them with reasons: Definitely not to Repair File Damage– Most users try to condense the company file in order to fix file damage.May or may not be Effective on Company File Size– There is a high chance that it may not reduce the size of your Company File as the open transactions and some of the inventory items may not be condensed, thus not affecting the overall size of the company file.So, only condense the company file in QuickBooks if you need it utmost. Non-Reversible Action– The decision to condense your company file shall not be taken hastily as you cannot reverse the action.There are certain elements that you must explore before compressing a Company File in QuickBooks. What to acknowledge before you compress a Company File in QuickBooks? If your accountant or adviser has discussed various other alternatives and has accepted to condense.In case you have upgraded all the hardware of your system.If you are closing to an inventory list limit.If you want to import the Company File from QB Desktop to QB Online.However, that’s not the only reason why you need the utility. It saves an archival copy of your data file and removes and summarizes the old closed transactions. Let’s discuss this tool in detail and find out the process involved condensing the company file in QuickBooks.Īre you facing issues in your QuickBooks Company File that are interrupting your daily work schedule? Call us on 1.800.579.0391 and get immediate assistance for your problem from our expert support staff What is this utility and why should I condense data in QuickBooks?Īs we have mentioned earlier, the utility to condense data in QuickBooks is a tool to shrink or compress the size of a bloated company file that causes the overall inefficiency in running the QuickBooks. To counter this problem, users can use the QuickBooks Condense Data Utility to shrink it and restore the efficiency of the company file. However, company files those are 5-10 years older or more face issues owing to their enormous size. It contains all the relevant data of your organization and helps running mostly all of the QuickBooks operations. QuickBooks Company File is probably the most essential part of the QB applications in your system.

Quickbooks condense data